Room Rental Form
RequiredRequired Question(s)
Conveniently located close to many amenities with downtown only a 10 minute drive away. Room rentals are available weekdays during Chamber office hours (Monday to Friday, 8:30AM-4:30PM) and after hours for evenings and weekends (dependent on staff availability). Chamber members receive a discounted rate.  

Our boardroom is a private, spacious second floor room with double doors, a beautiful stone fireplace, and comfortably seats 20 guests in executive chairs.  

The Training Centre is on the main floor and is a well appointed classroom setting with windows, tables, and chairs that can be set up in various configurations.  This room is wheelchair accessible. 

Both offer conference-style speaker phones. They are the perfect spots for a community meeting, a small conference, or business meeting. Impress your clients and show your professionalism by meeting at your Chamber. Free onsite parking with 16 cars including one accessible parking stall.

 
Required 1.
Room Selection:
Boardroom (upstairs) - Comfortably seats 22 guests
Staples Training Centre (downstairs) - Comfortably seats 20-25 guests
2.

Room Rental Ammenities | Please check your requirements

Conference style speaker phone (Toll-Free calls only)
Projector and screen
Whiteboard with markers (Training Centre Only)
Flip chart with markers
Kitchen complete with cutlery, dishes, dishwasher, and fridge
Self-serve brewed coffee/tea service
Food service $35 surcharge (includes clean-up)
Wheelchair accessible washroom (Training Centre Only)
3.
Weekday Room Rental Rates (Overtime Rate: $25/hour)
Member Half Day (4 hours) | $90
Member Full Day (8 hours) | $165
Non-Member Half Day (4 hours) | $175
Non-Member Full Day (8 hours) | $300
4.
After Hours Room Rental Rates (Overtime Rate: $35/hour)
Member Half Day (4 hours) | $125
Member Full Day (8 hours) | $240
Non-Member Half Day (4 hours) | $225
Non-Member Full Day (8 hours) | $350
5.

Room Set-Up Style

Boardroom
Lecture
Classroom
U-Shape
Small Groups
Required 6.

Rental Details | Please answer the following:

Booking Date(s)

Room

Rental Time(s)

Event/Purpose

Approximate Number of Guests 

 

1000 characters left.
Required 7.
Contact Information

First Name:
Last Name:
Company Name:
Work Phone:
Email Address:
emailaddress@xyz.com
Address 1:
Address 2:
City:
State/Province
(US/Canada):
Postal Code:

Room Rental Terms and Conditions

Room Bookings are not confirmed or guaranteed until we receive a completed and signed Room Rental Agreement. You will receive confirmation of your booking once the contract has been processed. 

Payment: Full payment is required to secure your booking. Credit card information is required to cover any damages to the facility and/or its contents. Cheques are to be made out to the Nanaimo Chamber. All room rental rates are subject to 5% GST

Cancellation Policy: If booking is cancelled one week or more prior to booking date, no payment will be required. If booking is cancelled less than one week prior to booking date, the booking charge will be applied to the credit card number provided.

Availability: Bookings are available on a first-come, first-served basis. All guests must depart the room at or before the indicated end time stated in the agreement. There are provisions for 'overtime' earlier in the rates section. In the case of extenuating or unforeseen circumstances, the Nanaimo Chamber reserves the right to cancel the room booking.

The Nanaimo Chamber reserves the right to refuse rental of the boardroom & Training Centre at their discretion. Please note the Nanaimo Chamber cannot book outside groups hosting events of a political or religious nature.

Addition Information: Rental of the boardroom & Training Centre includes the following: conference room tables, chairs, projector and screen, speaker phone, white boards/flipcharts, fridge, coffee machine and kitchen area. No pins may be used on the walls. NO SMOKING is permitted on the property.
 
Required 8.
I agree to the Terms and Conditions as stated in this Room Rental Agreement.

I agree
I do not agree