2020 Commercial Street Night Market Vendor Application
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Please fill in all Vendor Information required and use the checklist below to ensure your application is complete. Read and agree to the Terms and Conditions.
 
Vendor Application:
 
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BUSINESS NAME:
 

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ADDRESS:
 

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POSTAL CODE:
 

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CONTACT PERSON:
 

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EMAIL ADDRESS:
 

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WEBSITE:
 

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PRIMARY PHONE:
 

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SECONDARY PHONE:
 

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DESCRIPTION OF GOODS:
 

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VENDOR FEE:

Vendor Full Season $585 ($45/week x 13)
Partial Season 7+ Weeks $50/week
Partial Season 2-6 Weeks $55/week
Single Night Drop-In $60
Non-Profit Full Season $325 ($25/week x 13)

Specific Dates for Drop-In:

 

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Special Requests:

 

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CHECKLIST - I will email the following to downtown@nanaimochamber.bc.ca

Copies of required Licenses (For food & beverage sellers)
Are your products Canadian Made? (Y/N)
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TERMS AND CONDITIONS

Please carefully read the following and sign off at the bottom. Greater Nanaimo Chamber of Commerce (hereinafter called "the Chamber") acknowledges the following Terms and Conditions for applications made by vendors (hereinafter called "Vendor") to the 2020 Commercial Street Night Market.
 

APPLICATION & APPROVAL

  1. All applications are subject to approval by the Greater Nanaimo Chamber of Commerce.
  2. Storefront businesses located in the market area have first right of refusal for a store front stall.
  3. Applications must include a description of goods and services to be promoted in a site, and must complement each other, i.e. jewelry and clothing - jewelry and produce NOT permitted.  The Chamber reserves the right to limit the total in each category and to decline anything deemed unfitting.
  4. Vendor goods NOT permitted: Secondhand or liquidation items, and drug paraphernalia.  The Chamber cannot accept applications from vendors with religious or political messaging.
  5. Food vendors must abide by all current VIHA regulations and must provide a VIHA permit with current decal.  You do not need a Nanaimo Food Truck License.
  6. Standard tent sites are individually identified by a number marked to the curb.  They are measured to fit a 10' long X 10' deep tent. Vendors are not permitted to exceed that space.
  7. Drop-In vendors are assigned sites 48 hours before the market only and payment will be expected prior to the market at the time of booking.  Visa number will be kept on file, or cash/cheque paid to Nanaimo Chamber.
  8. Vendors are NOT PERMITTED to change assigned sites.
  9. The Site Coordinator reserves the right to reassign sites and relocate vendors as deemed necessary.
 
REFUND AND CANCELLATION POLICY
  1. The market is a rain or shine event. NO refunds or discounts will be given for poor weather conditions.
  2. Full season vendors have until May 15 to cancel their booking. If a cancellation is made after May 15, a 25% fee will be charged to the vendor.
  3. If you do not appear at the event, you forfeit your fee for that night, and you will be charged a no-show penalty of 50% of your rental fee.  Failure to appear for more than 2 nights without 48 hours notice may result in forfeiting your space.

 
ON-SITE SET-UP OPERATION
  1. Unless advised otherwise, vendors are not to arrive for set-up earlier than their appointed time, and not later than 4:00pm. Loading and unloading schedules will be provided.  If you arrive after 4:00pm you must load in without a vehicle. 
  2. For traffic control and safety reasons, DO NOT DRIVE through ANY road block after 2:00pm
  3. Absolutely no early take downs permitted. Safety, and market integrity, are imperative and are jeopardized when vendors pack up and leave early. 
  4. At the close of the market, first pack up your tent and belongings before going to get your vehicle, allowing 10-15 minutes after close for visitors to leave the market zone and fellow vendors to begin their pack up.  Security will be present to watch your property in order to get your vehicle.  You must take all cash boxes with you.
  5. When in need of assistance for any situation, go to the Chamber tent, or and find a market security attendant in a hi-vis safety vest to assist.
 
GENERAL POLICIES
  1. Only the Chamber has the discretion to close the market early or cancel it completely.
  2. Vendors are expected to be respectful and considerate of all others in the market, at all times. Any vendor acting in an unsafe or disrespectful manner will be at risk of being banned from the market.
  3. Vendors must provide their own tents, tables, chairs, power (generators), etc. Tents are optional but anchored tents with attachable walls are recommended for shelter from extreme weather conditions.
  4. Vendors must keep all belongings within their site boundaries. Signs and belongings are not to block pedestrian traffic, block the view of your neighbours' displays, or cover the back side for your security. 
  5. Vendors are responsible for the cleanliness of their sites and must remove all waste and litter at the end of the night.
  6. The Chamber, its staff, and its volunteers will NOT be held responsible for injury to vendors, or damage/theft of vendors' property during any part of the Commercial Street Market event.
  7. The market is a non-smoking area. 10 meters from the Market Zone is a required minimum for anyone who wishes to smoke.
  8. Any vendor intending on using a generator for power at the market must advise the Site Coordinator in advance of the market. Only low noise impact generators will be permitted. Power is provided to a limited number on Diana Krall Plaza.
  9. Any vendor who does not comply with all of the terms and conditions of the Vendor Rental Agreement risks being refused or evicted at any time during the 2020 Event.

 
LEGAL RESPONSIBILITY
  1. The Chamber carries event insurance and all necessary overall business licenses for this event. However, specialized vendors must, at their own expense, procure and maintain all permits, insurance and licenses required to comply with all laws and ordinances affecting the execution of their particular work. This may include food vendors, massage therapists, etc. The Chamber reserves the right to confirm validity of all permits and licenses.
  2. The registered vendor shall be responsible for all damages, claims, charges and injuries, including all equipment, and agrees to indemnify and hold harmless the Nanaimo Chamber of Commerce and its members, organizers and staff from any such claims and charges including liability arising out of the concessionaires exhibit itself and the actions of the concessionaires' employees and/or agents.
  3. The Chamber will not be responsible for any items at booths and shall not be responsible for security of individual booths whether the exhibitors booth is staffed and open to the public or not, and shall not in any event be responsible for care and control of the exhibitors equipment and property or the equipment and property of third parties used by the exhibitor, all of which is the sole responsibility of the vendor throughout the Commercial Street Market.
  4. The Vendor declares that it is an independent contractor and it is solely responsible for all acts or omissions of persons who work in the concession. The Vendor agrees that it shall not hold itself out as representing the Chamber at any time and shall not contract or incur debt in the name of the Chamber.
 
PLEASE NOTE THE FOLLOWING TIMELINE: 
Confirmation of application approval: April 1, 2020
Payment in full deadline: May 1, 2020
Cancellation deadline: May 15, 2020
 
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Please type your full name:

 

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Greater Nanaimo Chamber of Commerce (hereinafter called "the Chamber") acknowledges the following Terms and Conditions for applications made by vendors (hereinafter called "Vendor") to the 2019 Commercial Street Night Market.

I agree to the Terms and Conditions as they appear in this document.
I DO NOT agree to the Terms and Conditions as they appear in this document.